Privacy Policy

PLATFORM OWNER-APPROVED PRELAUNCH VERSION — LEGAL REVIEW REQUIRED BEFORE PUBLIC LAUNCH Platform Owner approval to publish for functional validation was recorded August 10, 2026. Whole-site verification, qualified legal review, and replacement remain required before public launch.

Proposed operator: Larry Glover / LG Consulting LLC (“Arizona Biker,” “we,” “us,” or “our”) Contact: community@arizonabiker.com Effective date: August 10, 2026 Prelaunch version: privacy-2026-08-v1

1. Scope

This Privacy Policy explains how Arizona Biker collects, uses, discloses, retains, and protects personal information when you use ArizonaBiker.com, the Arizona Biker community, My Arizona Biker, the Business Directory, Events, and related services (collectively, the “Service”).

This draft describes the approved Members & Personalization Release 1.0 system. Before publication, the owner must complete a whole-site inventory of analytics, cookies, embedded media, advertising, contact forms, comments, security/CDN, hosting, and any payment or ecommerce tools.

2. Information we collect

Depending on how you use the Service, we may collect:

Account and profile information

  • email address;
  • internal WordPress user ID and account status;
  • display name and optional first and last name;
  • ZIP code and optional city/state;
  • optional primary Arizona Region and riding interests;
  • account creation, activation, profile-update, and onboarding timestamps; and
  • authentication and session information managed by WordPress. We do not have access to your plain-text password.

Personalization and Event information

  • Businesses and Events you save;
  • whether you choose Saved only, Interested, or Planning to Attend for an Event;
  • whether you separately choose “Keep me informed about this Event”;
  • the applicable Event occurrence and permission status; and
  • profile and preference choices used in My Arizona Biker.

These choices are private account relationships. Release 1.0 does not create public Member profiles, direct messages, public attendee identities, or organizer recipient lists. Organizers receive authorized aggregate counts only.

Consent and communication records

  • Terms and Privacy versions accepted and the time/source of acceptance;
  • current newsletter/community-email choice and consent history;
  • global Event-email preference;
  • Event-specific reminder permission, withdrawal, and applicable version;
  • normalized email-delivery status such as pending, active, unsubscribed, bounced, complained, or suppressed; and
  • limited operational records needed to queue, retry, reconcile, and audit approved email work.

Submissions and communications

If you submit an Event, correction, support request, deletion request, or other content, we collect the information you provide and the operational details needed to review and respond.

Technical and security information

WordPress, hosting, security, and network systems may process IP address, browser/device information, request time, referring page, cookies, and security events to deliver pages, maintain sessions, prevent abuse, diagnose problems, and protect the Service. The Members registration protection uses short-lived, opaque rate-limit signals and does not retain a full raw-IP history in the Member profile.

OWNER REVIEW REQUIRED: Add the verified site-wide cookie, analytics, embedded-content, advertising, hosting, security/CDN, and log disclosures.

3. How we use information

We use personal information to:

  • create, activate, authenticate, secure, administer, suspend, reactivate, and delete WordPress Member accounts;
  • provide My Arizona Biker, private profiles, preferences, Saved content, and Event intent;
  • send required activation, password-reset, security, and account messages;
  • send optional newsletter and community email only under the applicable choice and confirmation process;
  • send Event reminders and important updates only when you separately choose “Keep me informed about this Event” and remain eligible;
  • review Member-submitted Events or corrections;
  • provide privacy exports, erasure, and account-deletion workflows;
  • prevent spam, fraud, abuse, and security incidents;
  • troubleshoot, maintain, and improve the Service; and
  • comply with law, enforce terms, and protect rights and safety.

WordPress remains authoritative for community identity, account status, Member profiles, communication choices, Saved content, and Event relationships.

4. Email and communication choices

Required account and security messages are separate from optional marketing email.

Newsletter and community updates

Kit is used for consented community marketing email, including double opt-in, the welcome sequence, newsletters, and community updates. An Arizona Biker Member account does not automatically authorize newsletter email. You can unsubscribe through Kit’s email link or update your choice in My Arizona Biker. We retain the WordPress consent history needed to understand that choice.

Event reminders and important updates

Event email requires the separate Event-specific “Keep me informed” choice. Saving an Event or choosing Interested or Planning to Attend does not by itself authorize Event email. A person may be represented in Kit only for an approved Event-delivery purpose without becoming a newsletter subscriber. Event messages include a way to stop reminders for that Event and a link to manage Event-email preferences.

Transactional email

Required WordPress activation, password-reset, security, and account messages are sent through wp_mail() using SureMail and Postmark. Postmark is an email delivery processor, not the authoritative Member database.

Marketing messages include the sender and postal information and opt-out method required for the message. Opt-out requests are processed through the approved email and preference workflows.

5. How we disclose information

We disclose personal information only as reasonably needed for the purposes described above, including to:

  • hosting, database, network, caching, and security providers;
  • WordPress and installed components used to operate the site;
  • Kit for purpose-limited newsletter or Event-email delivery;
  • SureMail and Postmark for required WordPress transactional delivery;
  • contractors working under appropriate confidentiality and access limits;
  • authorities, advisers, or affected parties when reasonably necessary to comply with law, respond to valid legal process, investigate security or misuse, or protect rights and safety; and
  • a successor in a merger, acquisition, financing, reorganization, or sale, subject to appropriate notice and protections.

Release 1.0 does not synchronize general Arizona Biker Members or newsletter subscribers to GoHighLevel. A GoHighLevel business contact or client sub-account is not an Arizona Biker Member account.

The Members system does not provide businesses, Event organizers, or Ride Partners with Member identities, contact details, profiles, or recipient lists. Authorized organizer reporting is aggregate only.

OWNER REVIEW REQUIRED: Confirm whether any site-wide advertising, analytics, social-media, embedded-content, map, payment, or affiliate provider receives personal information and add it here.

6. Sale and targeted advertising

The approved Members & Personalization Release 1.0 system does not sell Member personal information for money and does not disclose private Member profiles, Saved content, Event intent, consent history, or recipient lists for cross-context behavioral advertising.

OWNER REVIEW REQUIRED: Confirm this statement against the whole website, including analytics, advertising, affiliate, and embedded-media tools, and add any legally required opt-out mechanism before publication.

7. Cookies and similar technologies

WordPress and related services use cookies or similar storage for login, sessions, security, preferences, and site operation. Optional third-party content may set its own cookies under that provider’s policy.

OWNER REVIEW REQUIRED: Insert the verified cookie list, purposes, durations, consent/banner behavior, and analytics or advertising choices after the whole-site inventory.

8. Data retention

We keep personal information only as long as reasonably needed for the purposes described in this Policy, subject to approved legal, security, fraud-prevention, dispute, and recordkeeping needs.

Current Release 1.0 operating rules include:

  • profile and preferences: until changed, erased, or the account is deleted;
  • Saved items: until unsaved, erased, user deletion, or approved cleanup of the referenced Business or Event;
  • consent history: during the account relationship and only as long afterward as an approved accountability purpose requires;
  • active/upcoming Event engagement: while the occurrence remains actionable, unless withdrawn, erased, or deleted sooner;
  • closed Event engagement and Member-specific campaign details: generally 24 months after occurrence closure or final send, then deleted or anonymized under the approved retention process;
  • temporary Kit Event-audience membership: only while currently eligible;
  • temporary Kit Event tags: removed or archived no later than 30 days after the occurrence or final send, whichever is later, after reconciliation;
  • provider mappings: while needed for the approved connection or cleanup;
  • minimized queue and safe operational records: for the short period needed to complete, review, retry, secure, or troubleshoot the operation; and
  • the WordPress user account: until separately confirmed account deletion.

A narrow legal or incident hold may delay deletion where permitted or required. Normal plugin deactivation or uninstall does not silently purge Member information.

9. Your choices and privacy requests

Depending on your account and applicable law, you may:

  • review and update your profile and preferences in My Arizona Biker;
  • unsubscribe from newsletter/community email;
  • stop reminders for a particular Event;
  • globally decline Arizona Biker Event reminders and updates;
  • unsave Businesses or Events and change Event intent;
  • request a copy of applicable personal information through the WordPress privacy process; and
  • request eligible erasure or account deletion.

Account deletion, local erasure, unsubscribing, and Event-specific withdrawal are different actions. We may need to verify your identity before completing a privacy request. We may retain limited information where an approved legal, security, fraud-prevention, dispute, or accountability purpose applies.

To make a privacy request or ask for help, email community@arizonabiker.com. We will not discriminate against you for exercising an applicable privacy right.

10. Security

We use administrative, technical, and organizational measures intended to protect personal information, including WordPress access controls, private Member storage, scoped capabilities, validation, anti-automation controls, no-store treatment for private account pages, purpose-limited provider data, and minimized operational logs.

No system is perfectly secure. Use a unique password, protect your account, and contact community@arizonabiker.com if you suspect unauthorized access. If a qualifying breach occurs, we will investigate and provide notices as required by applicable law.

11. Children

Arizona Biker Member accounts and community submissions are for people age 18 or older. The Service is not directed to children, and we do not knowingly collect personal information from a child through Member registration. If you believe a child provided personal information, contact us so we can review and take appropriate action.

12. Third-party links and services

The Service contains links to Businesses, Events, organizers, maps, social platforms, and other third parties. Their privacy practices are governed by their own policies. Review those policies before providing information.

13. Processing location

Arizona Biker and its providers may process information in the United States and other places where they operate. Where required, we will use appropriate protections for cross-border processing.

14. Changes to this Policy

We may update this Policy to reflect changes in the Service, providers, practices, or law. We will post the current effective date and version and provide additional notice or request renewed acceptance when required or when a material change warrants it. The Privacy version accepted during Member registration is recorded in WordPress consent history.

15. Contact

Arizona Biker Email: community@arizonabiker.com

OWNER REVIEW REQUIRED: Add an owner-controlled Phoenix PO Box after it is opened and accurately registered. Do not use Kit’s Seattle address here; Kit authorizes that address only for email marketing sent through Kit.

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